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Alias Account Information


Separating Alias Messages from Rest of Inbox within Outlook

If you are not used to alias accounts they can seem a bit confusing.  If you do nothing, all email being sent to your alias will end up in the Inbox.  If you prefer that the alias account email go into it's own place, you need to make a folder and then make a rule that tells Outlook to place any mail from the alias into the folder.
Make a Folder
Since there are a number of versions of Outlook available, the easiest way to explain setting up a folder is to suggest that you type "create folder" in the Outlook search field.  The Outlook Help will give step by step instructions.
Create a Rule
Again, use your Outlook search field.  Type "Create a rule". 
Some tips:
Choose the option that explains how to create a rule from scratch
Choose the option that explains how to create the rule by specifying your own conditions.
You want to move every message:  with specific words in the recipient's address.  Replace specific words with your alias name.
Choose Move it to the specified folder.  Replace specified with your folder's name.
Once you are done choosing your appropriate conditions, choose Finish, then Apply.

Replying with Alias Email Address within Outlook

If you want the ability to reply to email messages using your alias email address you need to:
    • Create a new Outlook account for the alias address
    • If you keep a copy of messages at the server with your main email address, Turn Off the ability of this new address to receive mail. 
Creating a New Account
Follow the directions to set up a new account, with just a few changes.
  1. The first general screen that asks for your Email Address:  type in your alias email address
  2. Your User Name will be your mailbox email address
  3. Under More Settings, we suggest you name this Mail Account your alias name so that it is easy to keep track of in your main Outlook account list.
  4. All other information stays the same.  However, to be safe during new account set up we highly suggest that you temporarily name your incoming server POP3:  NONE. 
Turn off Mail Receipt
While each version of Outlook is different, if you search for Send/Receive Settings  it will probably bring you to a topic like "Choose email accounts and folders to check for new items."  This article will get you to the area within Outlook where you can edit your send/receive options for each email account. 
  1. Choose your alias email account,
  2. Uncheck Receive mail items
Edit your Account Settings for Incoming Mail Server
Once the ability for this alias account to receive mail is turned off, go back into your account settings and edit the incoming mail server POP3 back to:

Replying with Alias Email Address at WebMail with Identities


An identity allows you to quickly change the name, email address, and reply address on your outgoing email. If you create multiple identities, you can change them in the From drop-down menu at the top of the Compose Email window.

To add an identity, do the following:

  1. Click the Settings link, located in the upper right corner of the webmail window.
  2. Click Composing Email, located in the left pane.
  3. Click the Identities tab.
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